# Mike AI legal operations suite North star: Move the matter. Show the evidence. Protect the firm. Boundary: Controlled public sample suite for a regional law-firm workspace. No real law-firm approval, endorsement, evaluation or private client data processing is implied. A full-service UK legal operations suite covering matter progress, evidence, source references, reviewer decisions, output locks, firm-owned storage setup and active-user economics. ## Signals - Practice coverage: 8 workflows (ready). Covers property, private client, debt recovery, family, corporate, recovery and employment operations without making public real-firm claims. - Ready workflows: 4/8 (ready). Ready means the route has a controlled workflow model, sources, actions, reviewer gates and export products represented. - Source references: 15/32 mapped (watch). Each workflow assumes firm-owned SharePoint or OneDrive references rather than Mike AI storing document bodies. - Controls: 44 gates / 30 locks (critical). Every practice-area lane has reviewer controls and locked outputs before external release. ## Workflows ### Residential conveyancing operations Practice area: Residential conveyancing Route: /property-suite Jurisdiction: Scotland first, England/Wales pack supported Readiness: ready Reviewer gates: 7 Export locks: 5 Buyer job: Move completion work by making missing evidence, source-of-funds risk, lender conditions, title issues and export state visible every morning. Sources: - ID, AML and source-of-funds pack: /Conveyancing/{matter}/Client due diligence (Paralegal, mapped) - Title, searches and requisition evidence: /Conveyancing/{matter}/Title and searches (Fee earner, mapped) - Lender conditions and certificate of title: /Conveyancing/{matter}/Lender (Fee earner, needs-review) - Cashroom, LBTT and completion statement: /Conveyancing/{matter}/Completion (Operations, mapped) Actions: - Request missing evidence: AML/source-of-funds or title source is missing -> evidence_requests - Clear completion blocker: Source is present and reviewed -> matter_actions - Approve readiness note: High-risk item is ready for release -> review_decisions Outputs: - Completion readiness note: DOCX-ready, locked until Open high-risk blocker - Missing evidence list: Workspace, locked until Unmapped client due-diligence source - Post-completion control report: CSV, locked until Open registration or tax item ### Commercial property and lease triage Practice area: Commercial property Route: /commercial-lease Jurisdiction: UK commercial property Readiness: ready Reviewer gates: 6 Export locks: 4 Buyer job: Turn leases, heads of terms and title packs into a short issue table with owner, impact, source and release gate. Sources: - Heads of terms and lease draft: /Commercial property/{matter}/Lease documents (Fee earner, mapped) - Title pack and searches: /Commercial property/{matter}/Title (Fee earner, needs-review) - Rent, service charge and insurance evidence: /Commercial property/{matter}/Financials (Paralegal, mapped) - Client instructions and negotiation history: /Commercial property/{matter}/Instructions (Partner, mapped) Actions: - Create lease issue row: Clause risk or missing source found -> matter_actions - Escalate commercial term: Break, repair, assignation or service-charge issue is high risk -> review_decisions - Generate client issue note: Issue table is reviewed -> output_versions Outputs: - Lease issue table: Workspace, locked until Unreviewed high-risk clause - Client issue note: DOCX-ready, locked until Missing heads/source reference - Negotiation action list: CSV, locked until Unassigned owner ### Private client and executry control Practice area: Private client and executry Route: /executry-estate Jurisdiction: Scotland first Readiness: ready Reviewer gates: 5 Export locks: 4 Buyer job: Keep authority, inventory, IHT assumptions, confirmation readiness, beneficiary notices and estate-property handoff in one queue. Sources: - Will, codicils and executor authority: /Private client/{matter}/Authority (Fee earner, mapped) - Asset and liability inventory: /Private client/{matter}/Inventory (Paralegal, needs-review) - IHT or excepted-estate evidence: /Private client/{matter}/Tax (Partner, setup-required) - Estate property title and sale handoff: /Private client/{matter}/Property (Fee earner, mapped) Actions: - Request inventory gap: Asset/liability evidence is incomplete -> evidence_requests - Refer tax assumption: IHT or relief assumption needs sign-off -> review_decisions - Generate confirmation readiness note: Authority and inventory are reviewed -> output_versions Outputs: - Confirmation readiness note: DOCX-ready, locked until Authority or inventory unresolved - Beneficiary evidence request: Workspace, locked until Missing beneficiary source - Estate property handoff note: Markdown, locked until Property title source missing ### Debt recovery and commercial disputes Practice area: Debt recovery and disputes Route: /debt-recovery Jurisdiction: Scotland and UK commercial claims Readiness: ready Reviewer gates: 5 Export locks: 3 Buyer job: Move recovery files from authority and balance evidence through pre-action correspondence, response tracking and reviewed release decisions. Sources: - Client authority and engagement scope: /Debt recovery/{matter}/Authority (Operations, mapped) - Invoices, contract and statement of account: /Debt recovery/{matter}/Debt evidence (Paralegal, mapped) - Pre-action correspondence and debtor response: /Debt recovery/{matter}/Correspondence (Fee earner, needs-review) - Prescription, limitation and enforcement notes: /Debt recovery/{matter}/Risk (Partner, needs-review) Actions: - Validate debt evidence: Invoice, contract or balance record is missing -> evidence_requests - Record debtor response: Response arrives or deadline expires -> matter_actions - Approve escalation path: Court/enforcement recommendation is requested -> review_decisions Outputs: - Recovery evidence pack: DOCX-ready, locked until Authority or balance source missing - Client status update: Workspace, locked until Unreviewed response risk - Escalation decision log: CSV, locked until Prescription/limitation watch unresolved ### Family law disclosure and order readiness Practice area: Family law Route: /legal-operations#family-law Jurisdiction: Scotland and UK family teams Readiness: setup-required Reviewer gates: 6 Export locks: 4 Buyer job: Help the team see disclosure gaps, hearing dates, welfare-sensitive evidence, court-order wording and partner review before client-facing release. Sources: - Client intake and chronology: /Family/{matter}/Intake (Fee earner, mapped) - Financial disclosure bundle: /Family/{matter}/Financial disclosure (Paralegal, needs-review) - Court timetable and orders: /Family/{matter}/Court (Fee earner, setup-required) - Draft minute, agreement or order: /Family/{matter}/Drafts (Partner, needs-review) Actions: - Request disclosure item: Financial or chronology evidence is missing -> evidence_requests - Flag welfare-sensitive review: Sensitive issue needs partner control -> review_decisions - Generate hearing readiness note: Timetable and evidence bundle are mapped -> output_versions Outputs: - Disclosure gap note: Workspace, locked until Missing financial disclosure source - Hearing readiness note: DOCX-ready, locked until Court timetable source missing - Client evidence request: Markdown, locked until Sensitive review not cleared ### Corporate and SME diligence Practice area: Corporate, family business and SME diligence Route: /legal-operations#corporate-diligence Jurisdiction: UK corporate teams Readiness: setup-required Reviewer gates: 6 Export locks: 4 Buyer job: Turn company documents, registers, contracts, employee records and debt/security evidence into a buyer-ready issue table and action log. Sources: - Companies House, registers and constitutional documents: /Corporate/{matter}/Corporate records (Paralegal, mapped) - Shareholder, family governance and board documents: /Corporate/{matter}/Governance (Partner, needs-review) - Key contracts and customer/supplier terms: /Corporate/{matter}/Contracts (Fee earner, needs-review) - Employees, debt, security and disputes: /Corporate/{matter}/Risk areas (Fee earner, setup-required) Actions: - Import diligence source reference: Folder source appears or changes -> source_reference_imports - Create diligence issue: Source has missing or risky term -> matter_actions - Approve issue severity: Issue table contains high-risk row -> review_decisions Outputs: - SME diligence issue table: XLSX-ready, locked until Unreviewed high-risk issue - Family business governance action log: DOCX-ready, locked until Governance source missing - Completion evidence checklist: CSV, locked until Required source map incomplete ### Insolvency and corporate recovery Practice area: Insolvency and corporate recovery Route: /legal-operations#insolvency-recovery Jurisdiction: Scotland and UK recovery teams Readiness: setup-required Reviewer gates: 5 Export locks: 3 Buyer job: Keep demand, default, security, instruction, asset and court timetable evidence visible before recovery recommendations leave the team. Sources: - Demand/default evidence: /Recovery/{matter}/Default evidence (Paralegal, mapped) - Security and ranking documents: /Recovery/{matter}/Security (Fee earner, needs-review) - Insolvency practitioner instruction: /Recovery/{matter}/Instruction (Operations, mapped) - Court timetable and asset evidence: /Recovery/{matter}/Court and assets (Partner, setup-required) Actions: - Check recovery evidence: Default or security source is incomplete -> evidence_requests - Escalate option paper: Recovery route is not routine -> review_decisions - Generate creditor update: Option paper is reviewed -> output_versions Outputs: - Recovery option note: DOCX-ready, locked until Security/source gap unresolved - Creditor update: Workspace, locked until Option paper not reviewed - Limitation watch report: CSV, locked until Deadline source missing ### Employment and people-risk evidence Practice area: Employment advisory and disputes Route: /legal-operations#employment Jurisdiction: UK employment teams Readiness: setup-required Reviewer gates: 4 Export locks: 3 Buyer job: Collect contract, policy, grievance, disciplinary, payroll and settlement evidence into a chronology and reviewer-controlled output path. Sources: - Employment contract and policies: /Employment/{matter}/Contracts and policies (Paralegal, mapped) - Grievance or disciplinary chronology: /Employment/{matter}/Chronology (Fee earner, needs-review) - Payroll, holiday and benefits evidence: /Employment/{matter}/Financial evidence (Operations, setup-required) - Settlement draft and negotiation history: /Employment/{matter}/Settlement (Partner, needs-review) Actions: - Request employment evidence: Contract, policy or chronology source is missing -> evidence_requests - Confirm chronology source: Timeline is ready for review -> matter_actions - Approve settlement output: Settlement wording is external-facing -> review_decisions Outputs: - Employment evidence chronology: Workspace, locked until Chronology source not reviewed - Partner risk questions: Markdown, locked until Missing payroll or policy source - Settlement instruction note: DOCX-ready, locked until Partner approval missing ## Role Queues - Partner / reviewer: Review queue ordered by high-risk output locks and ageing. Approve or reject with reason; Open source reference; Clear export lock; Set memory preference - Fee earner: Assigned blockers, deadlines, source gaps and draft outputs. Clear blocker; Generate note; Assign evidence chase; Record file note - Paralegal / operator: Evidence chase queue grouped by matter, due date and reminder. Request evidence; Record chase; Bulk snooze; Escalate stale items - Operations lead: Portfolio pressure by workflow, owner, ageing and output state. Rebalance owners; Export missing-evidence list; Review SLA pressure; Track value saved - IT / system admin: Users, active-seat usage, storage setup, source maps and protected readiness. Invite users; Assign roles; Link storage folders; Export audit evidence ## Storage Readiness - Business profile: ready. Owner: Admin. Firm details, work areas, role model and active-user package are captured before workspace activation. - Firm-owned storage setup: setup-required. Owner: IT admin. SharePoint or OneDrive selected folders are the preferred source boundary; live tenant consent remains an admin-controlled action. - Source reference import: ready. Owner: Matter team. Manual source references can be mapped by folder path, status, version and linked blocker without storing raw document bodies. - Private-source AI run: setup-required. Owner: Admin and reviewer. Firm-specific answers require storage readback, model policy, audit trail, citations and reviewer release evidence. - DMS connectors: planned. Owner: Product and buyer IT. iManage and NetDocuments remain connector architecture until buyer-approved credentials and revocation evidence exist. ## Adoption Sequence - 01 Set up company and active-seat package: Admin confirms business profile, package, roles, policies and initial practice areas. - 02 Map firm-owned source folders: Matter teams reference SharePoint or OneDrive paths and status without uploading client documents into Mike AI by default. - 03 Move matters through actions: Evidence requests, chases, assignments, blocker clearance, review decisions and output versions survive refresh through server-backed records. - 04 Prove value and broaden workflows: Operations lead reviews ageing, export locks, reviewer load, saved-time value and which practice areas should be activated next. ## Buyer Questions - Does this replace a legal research database? No. The product is positioned as legal operations and matter execution. Research-content parity remains a blocked claim unless a content partnership or integration is added. - Can a firm use it without sending client documents into Mike AI storage? Yes. The preferred route is firm-owned SharePoint or OneDrive selected folders, with Mike AI storing source references, workflow state, review decisions, output versions and audit events. - Where is Mike AI strongest today? Recurring operational workflows: evidence chasing, reviewer gates, export locks, matter readiness, output packs, role queues and concurrent-user commercial packaging. - What still needs proof before stronger competitor claims? Live Microsoft selected-folder readback, private-source AI over firm files, native Word/Outlook add-ins, DMS connectors and independent assurance certifications.